Human Resources

Job Postings & Student Eligibility

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Students: Have Acceptable Documents for I-9 Verification

Becoming a student employee at Wright State requires multiple processes that, together, are referred to as onboarding.

  • One of the onboarding processes is I-9 Verification, required by the U.S. government for all prospective employees.
    • No one may work until after they complete the I-9 verification process and other onboarding processes.
    • This requirement applies to both domestic and international students.
  • If you expect to become a student employee at Wright State, bring  with you to campus your Form i-9 Acceptable Documents 
  • Presentation of the same or other documents may be necessary for other processes.

At the appropriate time in your onboarding, you will receive an email from Student Employment providing instructions for the I-9 verification process and other steps toward becoming a student employee.

Student Access to Job Postings

On-campus student employment job postings are listed in Handshake.

Students: do not take action to create a Wright State Handshake account. Your account is created automatically when you register for credit hours. 

State of Ohio Minimum Wage Update

The Constitutional Amendment passed by Ohio voters in November 2006 states that Ohio's minimum wage rate shall be increased on the first day of the following January, by the rate of inflation, according to the Consumer Price Index.

As a result, the minimum wage for Wright State student workers will increase to $10.45 per hour effective with the payroll period beginning December 23, 2023.

Any student employee currently earning less than new minimum wage will automatically receive an increase to $10.45 per hour beginning December 23, 2023.

Questions? Email studentemployment@wright.edu

Overview

Student employees are an employment class at Wright State, paid from the university bi-weekly payroll. Onboarding of the student as an employee requires multiple processes and employee status is confirmed only after all processes are completed. The student may not work prior to confirmation of employee status.

On-campus student employment offers part-time positions that do not require a degree and usually do not require a specific major. To the extent practicable based on a hiring department's operations, student employment work schedules can accommodate a student’s class schedule. Wright State provides equal opportunity.

Hiring departments are responsible for initiating student employment personnel actions; supervision of student employees; assigning, monitoring, and approving work hours; compliance with employment law and Wright State policies; and other employment policies and procedures. 

The Student Employment staff administer the student employment job posting, hiring, and termination processes.

Staff and faculty tasked with creating Wright State On-Campus Student Employment job postings in Handshake, who do not have a Handshake account, email your account request to studentemployment@wright.edu

  • Do not submit the request via the Handshake portal.

Student Eligibility

Am I eligible for student employment?

Are you registered for the minimum credit hours?

  • Fall and Spring Semesters: you must be registered for at least the student employment required minimum of six undergraduate credit hours or three graduate credit hours.
  • Summer Semester: to be eligible for student employment, you must—at minimum—be pre-registered for the Fall Semester for the student employment required minimum of six undergraduate credit hours or three graduate credit hours.
    • To qualify for exemption from Ohio Public Employment Retirement System (OPERS), you must be registered for Summer Semester credit hours at the minimum of six undergraduate credit hours or three graduate credit hours. Beyond credit hours requirement, additional action may be required to apply for exemption from OPERS.
    • If your Summer Semester registered hours fall below the required minimum for exemption from OPERS, then you will be enrolled in OPERS; membership contributions will be deducted from your paychecks; the employer contributions will be charged to the employing department. Medicare deductions will also be applied.
  • During Winter Break: you must be pre-registered for Spring Semester for the student employment required minimum of six undergraduate credit hours or three graduate credit hours.

If you drop below the minimum credit hours required: 

  • In Fall and Spring semesters, you will be terminated from your student employment position. 
  • In Summer Semester:
    • If you drop below the required minimum number of Summer Semester credit hours for exemption from OPERS and you are registered for Fall Semester required minimum credit hours, then you will be enrolled in OPERS and the OPERS membership contribution will be deducted from each of your paychecks.
    • If you are not registered for Fall Semester required minimum credit hours, you will be terminated from your student employment position. 

Is it your final semester?

  • If your final semester registration will be below the student employment required minimum credit hours, you may apply for a one-time, one-semester exception. Contact studentemployment@wright.edu to apply for the exception.
     

Have you completed your federal Form I-9 verification? 

After a student employment job offer has been extended, becoming a student employee at Wright State requires multiple processes, including I-9 verification process.

Per federal law, for each individual an employer wants to hire for employment in the U.S., the U.S. employer and the employee must properly complete an Form I-9 and I-9 verification process. This rule applies to citizens and non-citizens.

How I-9 verification appointments are arranged:

  • First, the hiring department emails a hiring request to Student Employment, using the appropriate personnel action grid.
  • After receiving the hiring request via personnel action grid, Student Employment sends the student an email to their wright.edu email address, containing the student's next-step instructions.
    • For each of the multiple processes in the employee onboarding, Student Employment will send instructions to the student's and/or time sheet approver's wright.edu email address.
    • Instructions will differ if the student is a New Hire (never before employed at Wright State) or a Rehire (previously employed at Wright State).
    • All New Hires will receive instructions for scheduling an I-9 verification appointment and a Student Employment appointment.
    • To the I-9 verification appointment, each student must bring I-9 verification documents acceptable to the U.S. Government .
      • Consult the federal government list of acceptable documents. Bring one document from List A or Bring one document from List B + one document from List C.
    • For a required meeting in Student Employment immediately after the I-9 verification:
      • All students must also have:
        • Original Social Security Card 
          • International students, in addition to original Social Security Card, bring the following documents:
            • Passport
            • Visa
            • I-20
            • I-94 
    • If you arrive to your appointments without acceptable documents, you will not be processed. You must then reschedule both meetings.

After completion of the I-9 verification and Student Employment meeting:

  • The student is not yet an employee. The student may not begin working.
  • There are additional processes to complete. 
  • The student monitors wright.edu email for next step instructions and forms sent by Student Employment.
  • The student completes the forms in a timely manner. After completion, the forms are automatically returned to Student Employment.
    • There are additional processes to complete. The student is not yet an employee. The student may not begin working.
  • The student monitors wright.edu email for an email from Student Employment containing confirmation of employee status and including a start date.
    • After receiving the email from Student Employment that confirms employee status and includes a start date, the student is eligible to begin working, after receiving a work schedule from the supervisor.
      • Waiting for receipt of the Student Employment confirmation email and start date also applies to students who are Rehires (have previously been employed at Wright State.
         

Were you offered a work-study award in your financial aid package?

Students who have received a work-study award in their financial aid package must accept their work-study award prior to the hiring process to enable application of the award to their student employment.

  • The work-study award is not a loan and does not need to be repaid.
  • The work-study award is a federal subsidy of wages for on-campus student employment. Wages earned are given to you to spend at your discretion. Generally, student employees are paid bi-weekly and earnings are directly deposited into the student employee's personal bank account.
  • Students with a work study award are eligible to work in any position type.
  • Visit Federal Work Study (FWS) for additional information and eligibility criteria.

Does the position require a background check?

The employer must contact Human Resources, human_resources@wright.edu, to initiate the background check.

The employer may make a conditional offer of employment, pending the results of the background check, but the student may not work while the background check is in progress.

Completion of the background check does not allow the student to begin working.

As in all cases of student employment, the student is not yet an employee and may not begin working until the student and the time sheet approver have received an email from Student Employment confirming employee status and providing a start date (the first date the student may begin working, if scheduled to work by the supervisor).

Will you have a conflict with a Graduate Assistant Contract?

Students who have an active graduate assistantship contract through the Graduate School are not eligible to be hired for a student employment position.

Students who have an active student employment position may not enter into a graduate assistantship contract.

Whether or not a graduate assistantship contract or student employment position is active is determined by the begin and end dates on either the contract or the student employment record.

To avoid a conflict, all student employment positions must be terminated with an effective date prior to the begin date on the graduate assistantship contract.

Are you active in another employee role at Wright State University?

Individuals who are active on payroll as staff, faculty or administrator role are not permitted to hold a student employee role.

Individuals who are active on student employment payroll are not permitted to hold a staff, faculty or administrator role.

"Active" is determined by active and terminated dates inside your Wright State employee record, not by whether or not you are still reporting on the job for work hours.

    Have you received confirmation of your student employment and your start date?

    All students, New Hires and Rehires, must wait to begin work until after receiving a Student Employment confirmation email sent to their wright.edu email address, that includes confirmation of employee status and a start date, which is the first day you may begin working in the position, if scheduled to do so by the supervisor.

    Have you violated limits on Maximum Working Hours Per Week (in All Jobs Combined)?

    Violations of Maximum Working Hours Per Week policy results in termination of student employment. 

    Other types of violations and lack of qualifications may result in termination.

    Review all pages of student employment policies, procedures, and guidelines in the On-Campus Student Employment section of this website.

    Additional Information for International Students

    Job Classes & Pay Ranges + Chart

    For each position created, the supervisor must complete a position description form (PDF):

    • Maintain accurate and updated position description forms (PDF) within the unit files for audit purposes.
    • Duplicate information from the position description in the Handshake job posting and on the student employment authorization form that is submitted with the student's hiring paperwork.

    For each position description, the supervisor assigns the appropriate job class and pay rate consistent with the Job Class | Pay Range Chart on this page.

    • Pay rate must remain at the originally assigned rate EXCEPT when the pay rate is minimum wage and the minimum wage increases due to State of Ohio mandate.
    • The pay rate is linked to the position description and may not be adjusted for individual students.
    • Multiple students hired for the same position description must receive the same job class and pay rate.
    • If the supervisor reassigns or promotes a student to a different position, the pay rate for the newly assigned position is linked to that position description and may not be adjusted for the individual student.
      • Reassignments, promotions and other student employment personnel actions require completion of the appropriate personnel action employment grid. Send requests to studentemployment@wright.edu

    All job postings and pay rates submitted to Handshake are subject to review.

    • Refer to Job Postings in Handshake section on this page for instructions.
    • Submit requests well in advance of desired employee start date, per Job Postings in Handshake.  
      • If student employees are funded via a grant, contact Student Employment during the grant writing process.

    Job Class | Pay Range Chart

    BASIC THROUGH INTERMEDIATE LEVEL STUDENT EMPLOYEE | JOB CLASS: 2 | PAY RANGE: $10.10—$14
    [EFFECTIVE 12/23/2023, MINIMUM WAGE WILL BE $10.45 PER HOUR]

    • At Basic levels of responsibility (previously Job Class 1):
      • Minimal (if any) prior knowledge or training required
      • Training provided
      • Routine responsibilities
      • Follow well-defined policies and procedures
      • May have access to confidential information
      • Independent judgment is limited
      • Close and direct supervision
    • At Intermediate levels of responsibility:
      • Prior relevant course and/or work experience required
      • Assignments require special knowledge or skills
      • Technical or research skills may be required
      • May have supervision responsibilities on a limited scope
      • May have access to confidential information
      • Some independent judgment
      • Moderate supervision provided
      • May require a significant amount of physical exertion, adverse hours, or working conditions

    Advanced Level Student Employee | Job Class: 3 | Pay Range: $14.01—$20

    • Requires specific and unique competitive job market skills
    • Completion of specific relevant courses and/or work experience required
    • Assignments require advanced knowledge, skills or abilities
    • Demonstrated ability to perform the job duties
    • May serve as a leader or trainer to student staff
    • May have access to confidential information
    • Independent judgment and decision-making; makes formal recommendations
    • Limited supervision provided; seeks guidance as necessary
    • Extensive problem-solving skills

    Highly Specialized Level Student Employee | Job Class: 4 | Pay Range: $20.01+

    • Reserved for highly specialized, technical, or scientific positions (involving extra review steps by Student Employment).
    • Graduate student with earned bachelor's degree or 3rd- or 4th-year undergraduate student with significant equivalent experience with substantially relevant skills required
    • Completion of specific relevant courses and/or work experience required
    • Demonstrated ability to perform the job duties
    • May supervise projects and/or other student staff
    • Independent judgment; makes formal recommendations; uses high-level decision-making
    • Performs complex data analysis and decision-making in design, experimentation, and construction
    • High levels of confidentiality
    • Interpretation of complex policies and procedures
    • Advanced written and oral communication skills
    • Supervision provided as needed

    Funding Sources for Student Employment Positions

    Find the compensation source for a specific job by reading the job posting. in the On-Campus Student Employment job posting in Handshake.

    • In Handshake, please do not select the filter "Work study" - that filter will not return results for jobs using the Federal Work-Study award.

    Compensation source category definitions:

    • Compensated by regular department budget only:  100% of position wages are funded through the regular departmental budget and department specifies these positions cannot use Federal Work-Study award for compensation. All students who are eligible for student employment may apply to these positions, including students who have accepted a Federal Work-Study award (even though the award cannot be used in these types of positions).
    • Compensated using Federal Work-Study award: wages are funded through a combination of regular departmental budget and the student's Federal Work-Study award. Only students who have been awarded and accepted a Federal Work-Study award in their financial aid package are eligible for these positions. Both undergraduate and graduate students may have received Federal Work-Study awards. Federal Work-Study Program Information
      • If the student is offered more than one position compensated by Federal Work-Study and accepts both offers, the Federal Work-Study award can be applied to only one of the student employment positions, either (by default) the first Federal Work-Study position for which the student is hired or to another position that the student designates, via email to studentemployment@wright.edu
      • Students: notify your supervisor immediately of any adjustment by the Office of Financial Aid to your Federal Work-Study award amount.
    • Compensated by regular department budget or using Federal Work-Study award: position wages are funded either 100% by the departmental budget or wages are funded through a combination of regular departmental budget and the student's Federal Work-Study award. All students who are eligible for student employment may apply to these positions; students with an accepted Federal Work-Study award will be onboarded in the position for compensation using Federal Work-Study unless the student is employed in an additional position for which they have designated the use of their Federal Work-Study award, via email to studentemployment@wright.edu

    Assistantships for graduate students only (contracts administered through Graduate Programs and Honors Studies)

    • Compensated by GA-GRA-GTA contract: These graduate assistant positions are open to graduate students only. The positions are compensated with a stipend, via a contract that hiring departments coordinate with the office of Graduate Programs and Honors Studies. These positions are not compensated on an hourly wage basis. While some departments may post these position types to Handshake On-Campus Student Employment job listings as a courtesy service, posting there is not required for these position types. To learn about graduate assistant positions not posted in Handshake, graduate students are encouraged to personally inquire about the availability of these positions with departments and offices that are of interest to them.

    Hiring Departments: Steps to Create Positions and Job Postings

    All student employment job opportunities must be posted in Handshake by the hiring departments, following instructions provided by the Student Employment Program.

    1. Familiarize yourself with all Wright State on-campus student employment policies, procedures, and protocols:
    2. Consult with the budget manager to ensure funds are available and secure approval.
    3. Identify the direct supervisor (the person who will schedule and monitor the actual work performed on a daily basis and who will ensure compliance with limits on hours a student may work each week).
    4. Identify the timecard approver (person who will be accountable for verifying the accuracy of employee-reported time for payroll purposes against the scheduled hours and actual hours worked). 
      • Recommended: assign the same person to fulfill both the direct supervisor role and timecard approver role.
      • Time entry must accurately reflect the actual hours worked by the employee each day, each week, each payroll period.
    5. Create or update the Position Description Form (PDF) for the position, which is to be kept on file in the hiring department.
    6. Copying from the Position Description Form (PDF), create and submit a job posting in Handshake.
      • Identified by the unit fiscal manager and hiring department to post jobs in Handshake?
        • Request your account by emailing studentemployment@wright.edu
        • Do not submit your request directly to Handshake, which will result in a delay.
      • When creating the job posting, follow the step-by-step instructions: How to Post Jobs in Handshake (PDF).
      • As part of the job posting review and approval process, budget approval for the position will be sought from the fiscal services manager.
      • After being moved to Approved status in Handshake, then the posting will be available for student review and application.
    7. The hiring department must wait to consider any applicants for the position until after the job posting has been in Approved status for at least five business days, allowing equal opportunity and consideration for all applicants.
    8. After the job posting has been in Approved status for at least the minimum required five business days, then review applications.
      • Find your list of applicants by visiting the job posting in Handshake and selecting the Applicants tab.
      • Identify qualified applicants to interview.
      • Schedule and complete interviews with qualified applicants.
    9. When the hiring department identifies applicant(s) to hire and the applicant accepts the job offer, send the appropriate Personnel Action Grid to studentemployment@wright.edu
      • If you do not have copies of the Personnel Action Grids, request them via email to studentemployment@wright.edu
      • Return to the Handshake list of applicants and update each applicant's status, inside the job posting, from the Applicant tab.
        • Students are able to check their applicant status inside their Handshake account.
    10. If the hiring department offered an on-campus student employment job to a student and the student accepted the offer:
      • The student is not yet an employee and is not yet allowed to begin working for the university.
        • The hiring department is not yet authorized to schedule the student for work.
      • After the selected student accepts your offer:
      • After submission of the Personnel Action Grid:
        • There are multiple processes still to be completed to onboard the student employee.
        • Student Employment will communicate step-by-step instructions to both the timecard approver and the student, via wright.edu email addresses.

    Students: Prepare, Search and Apply for On-Campus Student Employment

    1. Review general on-campus student employment student eligibility information.
    2. Did you receive a Work Study award as part of your Financial Aid package?
    3. Prepare a resume, cover letter and a list of references that can be adapted for each application.
    4. Complete your Student Employment Application Form (PDF) - some job postings require it.
      • When you access the fillable PDF form on the internet, but before you type anything into that form:
        • Select Save As and save the form from the internet to your own computer.
        • If you plan to supply the form to multiple job postings, then include the particular job title in the file name that you save to your computer.
        • In the file you saved to your computer, you should be able to fill in each fillable field and select Save to record those modifications to your file, on your computer.
        • If you close and then reopen this file, the information you entered should still be available on your customized document.
    5. Access Handshake, your on-campus student employment job search portal.
    6. Log into Handshake using your WINGS username and password.
      • Follow instructions in the Handshake Login guide.
      • We recommend that you deselect public profile until you have reviewed and updated your profile.
        • You are able to apply to jobs whether your profile is public or private. 
    7. Upload your résumé. 
      • Select your Handshake account identity icon (may have your initials or your photo).
      • From the dropdown menu, select My documents.
      • On the Documents screen, locate the appropriate document description and select the 'upload one' link to upload a document.
        • If you select 'visible,' that makes your document publicly visible.
        • If you do not select visible, the document will remain private until you submit it to a job - then the employer will have access.
    8. Now you are ready to search and apply for jobs.
      • It may be necessary to upload other documents for particular job applications.
      • Tailor the uploaded Cover Letters and Other Documents to the instructions and specifications of each job posting.
    9. Select the Jobs module inside your Handshake account.
    10. Select 'All Filters.'
    11. In the filters pop-up window, select Job Type = On-Campus.
      • Whether or not a job uses a Federal Work-Study award is identified in each on-campus student employment job posting, in the job description field.
        • The filter in Handshake does not identify those jobs - do not select the Handshake filter identified as Work study.
        • Learn qualifications for the various student employment position types.
    12. After the On-Campus filter has been selected, the list of job posting results will be student employment positions compensated by Wright State University.
      • On-campus student employment opportunities are continuously posted in Handshake throughout the entire year, as positions become open in the hiring departments.
        • Consider setting up a job search alert inside your Handshake account or continuously monitor the postings.
      • The majority of postings are paid via the biweekly student employment payroll.
        • In a few cases, some graduate assistant positions and other, variously compensated on-campus positions are accepted for the list as a courtesy to the hiring departments.
      • Closely review the job description, the qualifications and the requirements listed in the posting.
      • Follow the application instructions listed in the job description.
      13. Monitor your application status from inside your Handshake account.
        • Select your Handshake account identity icon (may have your initials or your photo).
        • From the dropdown menu, select My jobs.
        • Select the job for which you want to monitor the application status.
      • Monitor your wright.edu email and your phone messages for follow-up from the hiring department.
      • Prepare for an interview.
      • If you are offered an on-campus student employment job and accept the offer:
        • You are not yet an employee and you are not yet allowed to begin working for the university.
          • The hiring department is not yet authorized to schedule you for work.
        • Becoming a student employee at Wright State requires multiple process.
        • The Student Employment Program team will send step-by-step instructions, via ongoing communications to your wright.edu email address.
          • You may not begin working until you and the timecard approver have received an email from the Student Employment team, confirming employee status and including the start date on which you may begin working (if scheduled to do so).
      • As with any employment situation, there are regulations, policies, procedures and protocols that apply to your employment.

      Next: On-Campus Student Employment Hiring Process 

      Human Resources

      Location: 
      203 University Hall
      Hours: 
      Monday–Friday, 8:30 a.m.–5 p.m.
      Phone: 
      937-775-2120
      Fax: 
      937-775-3040
      Email: 

      human_resources@wright.edu