Wright State University
Policy number: 5402
Subject: Minority Set-Aside Purchases
Date issued: Revised/February 2006
Authority: Ohio
Revised Code, Sections 123 and 125; and revisions thereto; Governor's
Executive Order No. 2000-03T (January 27, 2000); Administrative Memorandum
82-3 (October
18, 1983)
References: Purchasing Department
5402.1 General Policy Regarding State of Ohio Procurement Programs
The State of Ohio has two minority programs that function concurrently
as described below:
- Set-Aside. The State of Ohio has had a minority program in place for
many years with a goal of 15% of its eligible goods and services to be
purchased from minority owned businesses that have been certified by the
State of Ohio. Construction contracting set-aside bidding is not required
under this program at this time per Governor’s Executive Order of
January 27, 2000.
- The Purchasing department will determine classifications of goods
and services in which opportunity exists for doing business with a
certified
minority business. There must be at least three qualified, responsible
Minority Business Enterprise (MBE) certified bidders capable of providing
the identified goods or services in order to be considered for set-aside
bidding. A set-aside bidding process will only include certified minority
businesses that have been certified by the state of Ohio.
- If bids or
proposals resulting from set-aside bidding are not received from invited
MBE firms, or submitted pricing is over budget or cannot be
provided in a timely manner, a second bid process may become necessary
in which the goods or services may be made available for "open-market" bidding.
Open-market bidding allows for both majority and minority owned businesses
to participate. If re-bidding becomes necessary, additional time may be
necessary to conduct
the process.
- Edge. The EDGE program (effective January 1, 2006) establishes a goal
of 5% of eligible goods, services, and construction to be placed with suppliers and contractors that have been certified by the state of Ohio. "Set-aside" suppliers are automatically grandfathered in to this program until such times as they are recertified. This program broadens the requirements to become certified as it includes consideration for economically disadvantages businesses and geographic location.
5402.2 Reporting Required by Minority Programs
The Purchasing department will determine whether opportunity exists for
utilization of a minority vendor that qualifies in one or both of the minority
programs.
A web site hosted by the Equal Opportunity Division, state of Ohio will be
reviewed to determine eligibility status for a particular company, or may be
searched
by commodity
or service type.
Wright State University is committed to conducting business
with certified minority owned businesses and will diligently strive to utilize
minority
businesses. Reporting
will be submitted in a timely manner for both programs as required by the Equal
Opportunity Division.