Contract Approval Process and Templates
Contractor Insurance Coverage
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Contract Policy
Contract Approval and Signatory Authority Policy: University Policy 9350
Contract Approval Process
If a department has a Supplier’s Quote OR Contract that mentions terms and conditions, it must be reviewed by the Office of General Counsel. The Contract Services team will coordinate this review. Please follow the process below:
- Enter a requisition into WrightBuy.
- Attach the contract or quote needing to be reviewed in internal notes.
- Send the contract and all documents that include or reference terms and conditions to contracts@wright.edu along with the requisition number.
Contract Services will use the requisition to assign and track the contract. If a requisition does not need to be entered, then please e-mail all relevant documents to contracts@wright.edu.
Contractor Insurance Coverage
Wright State University requires service providers to maintain insurance coverage and proof the coverage is in force must be provided to the university via a Certificate of Insurance (COI). Please note that the university does not make recommendations of specific insurance brokers.
The University is aware of several options, some of which allow for immediate online purchasing, for policies. In fact, some insurance companies offer the flexibility of purchasing hourly, daily, monthly, or annual coverage, and generate an instant Certificate of Insurance for WSU. WSU is not endorsing any specific company and the contractor has the right to use any insurance company authorized to do business per the contract. WSU simply offers this information as a resource for those seeking coverage versus traditional broker-placed policies. When choosing a company, make sure the insurance company is licensed to do business in Ohio or other location where your contract applies.
Coverage purchased must meet the required coverage levels per the agreement terms and conditions. Generally $1M General Liability and $1M Professional Liability.
- General Liability - An essential and effective way to safeguard you or your business from the financial consequences resulting from liability related to 3rd party non-employee bodily injury or 3rd party property damage.
- Professional Liability – Vital to protecting you or your business from claims alleging negligence or financial loss and also provides defense for legal proceedings.
Potential Coverage Resources:
Thimble- Events, performers, short term events, and many other types of policies for a variety of activities - https://www.thimble.com/
Gallagher TULIP (Tenant User Liability Policy) - https://tulip.ajg.com/
Philadelphia - Events - https://www.phly.com/products/Special-Events-General-Liability-Insurance.aspx
K & K - Events, performers, camps, short term events, and many other types of policies for a variety of activities - https://www.kandkinsurance.com/programs/all-programs
Sadler - Sports & recreation, small business, contractor - https://www.sadlerco.com/industries/
The Hartford - Short term general liabiity policies and they have a partner, Tivly, which works with them for the short term policies. - https://www.thehartford.com/general-liability-insurance/short-term-liability-insurance and https://tivly.com/the-hartford-web?sr=crimson8
Contract Templates
- Independent Contractor Services Agreement (PDF)
- This form is for companies and individuals doing business with the university involving services where a greater-than-minimal level of risk is involved. A COI is needed for all suppliers. Examples of these services include, but are not limited to: DJs, Professional Services/Consulting, Designers, Engineers, Photographers/Videographers.
- Amendment to Existing Agreement (PDF)
- Use this form to amend or renew an existing and valid agreement between a supplier and the university.
- Speaker Agreement (PDF)
- This form is primarily for individuals doing business with the university involving services where a minimal level of risk is involved. A COI is not needed for these suppliers. Examples of these services include, but are not limited to: Classroom lectures and workshops, guest performers/conductors, performance jurors, choreographers.
