WrightBuy

NON-CATALOG FORM: Use this form to place an order to any vendor that does not have a punch-out catalog, if the items you want to order are not listed in the punch-out catalog, or if you received special pricing from a punch-out supplier.

Standing Order Form: Use this form for the creation of standing orders require several payments over a period of time.

Change Order Request Form: Use this form when a change (increase or decrease) is needed to an existing purchase order. 

eDPO Form: Use this form for revenue and general ledger accounts (non-expense processing) only.
 

The standing order form is used to process orders that require several payments over a period of time.

1. Enter the description of the project/service for the line item description and be sure to include the duration of the project/service. Example: July 1, 2018, through June 30, 2019.
2. Enter 1 each for the quantity and the total dollar amount of the project/service for the unit price.
3. Include the following information in External Notes on your standing order requisition:
   1. The starting date through ending date.
   2. If for renewal, give the standing purchase order number that this order replaces.
   3. Note: This standing purchase order number must appear on all invoices and correspondence pertaining to this order.
   4. If automatic payments are to be made throughout the fiscal year, enter a note on the requisition, then inform accounts payable of the purchase order number and that auto payments are to be made.

The Change Order Request form is used to enter a requisition for a change to an existing purchase order.

• For increasing the dollar amount on a purchase order, the Estimated Price would be the dollar value of the change to the order. Include the purchase order number to be changed in the External Notes section and the revised purchase order total.
• For decreasing the dollar amount on a purchase order, enter $0 as the Estimated Price. Include in External Notes the purchase order number to be changed, and the revised purchase order total including the decrease. 

The eDPO form is to be used for revenue/GL accounts only (non-expense processing). After you proceed to checkout and review your requisition you must:

1. Select the correct accounts payable clerk from the drop-down menu in the general information box.
2. Add electronic attachments (invoice, receipt, etc.) in External Notes making sure all information on the attachments are readable. 

Choose the commodity code that best describes the items on your requisition.

1. View your requisition in WrightBuy. 
2. Select the PR Approvals tab at the top of the requisition. 
3. Select View Approvers at any future approval step to see who the approvers are for your requisition.
    

You can withdraw a requisition at any time before it is complete and has received a purchase order number.

1. From the Available Actions menu at the top right of the requisition select Withdraw Entire Requisition.
2. In the pop-up window that appears, enter the reason for withdrawing the requisition.
3. Select Withdraw Entire Requisition.

Once you complete and submit a requisition, you cannot make any changes to it. If changes need to be made on a completed requisition, choose one of the following options:

1. Ask the next approver to make the changes for you or ask them to return the requisition to you so you can make the changes and resubmit the order.
2. Withdraw the requisition, copy it to a new cart, make the appropriate changes, and place the order again.

Use the non-catalog form to enter your requisition and attach your quote electronically as an external attachment.

1. From Available Actions (at the top of the form) select Add to Cart and Return then select Go.
2. Add the next line item.
3. When all line items have been added, select Add and Go to Cart from Available Actions, and then select Go.
    

Select the history tab on the rejected requisition to see why the requisition was rejected.