Graduate Program Proposal Process
The process outlined below will be utilized for all new graduate programs, including concentrations, graduate certificates and micro-credentials.
Note: Graduate Certificates may require additional forms to be eligible for financial aid
Initiator completes Graduate Program Concept Form
Upon submission, an initial meeting will be scheduled between program proposer, their college leadership, Graduate Dean, the Registrar’s Office, the Provost’s Office, the Office of Finance. The purpose of this meeting will be to (1) review requirements for program creation, (2) manage the expectations of timelines, and (3) review institution, state, and accreditation requirements.
Initiator enters information within Curriculog
Required within the system are several forms from the Ohio Department of Higher Education’s (ODHE) Chancellor’s Council of Graduate Schools (CCGS) and Wright State University. Prepared forms will be attached within your proposal on Curriculog.
- CCGS—Program Proposal (PDF)
- Brief 2-page faculty vitae
- Course descriptions (not full syllabi)
- Needs assessment/market analysis to determine a need for the program
- Consultants’ reports (if applicable)Wright State University’s Financial Impact and CCGS—Fiscal Impact Statement
- Both fiscal impact statements are similar and required
Resources for assistance in completing Step 2:
- Graduate Dean—curriculum questions; curricular mapping, assistance with the CCGS proposal template, etc.
- Office of Finance—assistance with financial impact statement
- Registrar’s Office—assistance with Curriculog entry
- Provost’s Office, Vice Provost of Assessment and Accreditation—assistance with formulating program learning outcomes; aligning program learning outcomes with curricular materials, course outcomes and assessments
Program proposal follows review process in Curriculog
- Vice Provost for Assessment and Accreditation, reviews learning objectives and outcomes
- Graduate Department or Program Curriculum Committee
- Department Chair / Program Director
- College Graduate Curriculum Committee
- Dean (simultaneously conducts step 3 below)
- Graduate School
- University Graduate Curriculum Committee
- Faculty Senate
- Provost
- Board of Trustees (will not be approved in Curriculog until step 5 has been completed and approved)
- Registrar*
*The Registrar does not approve in Curriculog until step 6 has been completed. This ensures that degree programs are not created within the authoritative data system at Wright State University prior to state approval.
After the Dean has reviewed and approved within Step 2, they will submit the CCGS Proposal to the CCGS shared drive. Separate notification will be sent to the Chancellor’s staff. CCGS member institutions will then review proposals and provide a response, as appropriate, on all Proposal elements identified in the preceding section.
CCGS members will refer Proposals to experts within their institutions. Written comments from each CCGS institution, consisting of the campus reviewers’ comments along with the CCGS member’s summary evaluation will be uploaded to the CCGS shared drive within four calendar weeks from the Monday following receipt of the receipt of the Proposal.
Program is presented to the Board of Trustees, if approved, proceed to Step 6.
Upon approval by the CCGS, the Registrar’s Office submits approval in Curriculog. The Registrar’s Office will finalize program approval process and the new program can begin marketing and admission process.
If needed, the Higher Learning Commission (HLC) screening form will be completed after the Provost’s approval in Step 6. If additional HLC approval is required, the program will be notified of next steps.
Curriculog sends a notification email of the approval program to the Office of Institutional Research, Marketing, Communications and other key offices.
