While on the Job

General information affecting all student employees

Additional details for domestic student employees

Additional details for international student employees (F1 / J1)

General information affecting all student employees:

Before working any hours, the student employee must first be confirmed by Student Employment as an employee. Employment confirmation arrives via email to the student and the timecard approver.

There are upper limits on the total number of hours a student employee may work each week.

• Per the Payroll Schedule for Student Employees - the work week begins on Saturday and ends on the following Friday.
  • Students: before submitting timesheet for approval, doublecheck that you have entered the correct timesheet, correct week, correct day, correct hours.
• Hours worked each week are calculated by combining all reported and approved hours for that week, for all student employment positions combined.
• The upper limit applies to hours worked each week, not the total hours worked in the two-week pay period.
• Upper limits on total work hours per week vary by a combination of the student employee’s international or domestic student status, the number of their registered credit hours for the semester, and the work period in which the hours occur. Refer to the detailed information on this page for domestic students and international students.
• If a student is employed in more than one position, then the student employee and all supervisors must continuously work together to create a weekly schedule, for all positions combined, so that the student employee's combined work hours do not result in violations.
• Student employees should start their electronic time sheet(s) at the beginning of each week and update the timesheet(s) at the end of each work shift, to maintain an accurate, ongoing total of hours worked.
• Supervisors may ask to review all of the student employee’s electronic timesheets, to check the accumulating total hours each week, for all positions combined.
  • Electronic timesheet running totals are accurate only if the student updates each timesheet, for each position, at the end of each work shift.
• After each student employment biweekly pay period end date, the payroll system automatically totals all hours reported, from all positions combined, for each week worked.
  • Each week is automatically reviewed for a violation of the limit on work hours per week, as applicable for that student employee.
  • Emails containing a violation notice are automatically sent to the student employee, the designated time card approver and the business manager.
    • Each violation notice is the student’s and supervisor’s opportunity to implement corrective actions to prevent future violations.
    • Each violation is recorded on the student employee record and follows the employee if they move to additional or subsequent positions. 
    • Repeated violations lead to termination from all student employment positions, as indicated in the following tables.

Additional details for domestic student employees

Additional details for international student employees

A pay period spans two weeks. There are 18 pay periods in fall and spring semesters combined, and 26 pay periods in fall, spring, and summer semesters combined (including all breaks).

To avoid exceeding a student's available work-study amount, complete the following calculation for the maximum number of hours per pay period that the student can work:

• Total work-study award/pay rate/pay periods expected to work = hours the student can work in one pay period.
• Examples with Ohio Minimum Wage increase effective 12/23/2023: 
  • Hours rounded down to nearest half hour, to avoid exceeding the work-study award limit.
  • Student employee working Fall and Spring Semesters only: $4,000 award / $10.45 per hour = 382.5 hours / 18 pay periods = 21 hours per biweekly pay period / 2 work weeks per pay period = 10.5 hours each week.
  • Student employee working Fall, Spring and Summer Semesters*: $4,000 award / $10.45 per hour = 382.5 hours / 26 pay periods = 14.5 hours per biweekly pay period / 2 work weeks per pay period = 7 hours each week.
    • *Student employee must meet minimum credit hour registration requirements for Summer Semester use of work-study (6 undergraduate credit hours, 3 graduate credit hours).
  • NOTE: If the student is employed in more than one student employment position, the number of hours they can work in their work-study job is also affected by the university policy limiting how many hours each week student employees may work, in all jobs combined.
    • Violations lead to termination without possibility of reauthorization.
    • The work week begins on Saturday and ends on Friday.

Supervisors: How to Calculate Summer Student Wage Budget, including OPERS

How to calculate, for each student, the budget needed for Summer Semester student wages:

• For students who register at least part-time credit hours (at least six undergraduate; at least three graduate) for Summer Semester before first student employment hiring process begins for their summer position(s), and then maintain at least that minimum level of credit hours throughout Summer Semester: hourly rate of pay X number of hours working each week X number of summer weeks.
• For students who register less than part-time credit hours (fewer than six undergraduate; fewer than three graduate) for Summer Semester before first student employment hiring process begins for their summer position(s): hourly rate of pay X number of hours working each week X number of summer weeks + (total wages X OPERS benefit rate).
  • To learn OPERS rates charged to the employing department and OPERS rates deducted from member paychecks, visit the OPERS FAQs page.
  • Summer Semester OPERS enrollment will persist, even if the student registers for additional credit later in the semester.

Sick, Vacation, Holiday Pay, and Unemployment Compensation

Student employees are not entitled to sick, vacation, or holiday pay. If a student works on a holiday, the student will receive the usual hourly rate for all hours worked. According to Ohio Revised Code 4141, student employment is not considered employment for the purposes of unemployment compensation eligibility.

Assigning Job Class and Pay Rate

Supervisors assign Job Class and Pay Rate to the position description when it is created, prior to posting the job in Handshake and hiring a student. On Campus Supervisors: refer to How to Post On-Campus Student Employment Jobs (PDF).

Hourly wage for a student employment position must comply with Student Employment Job Classes and Pay Ranges.

Student Time Entry for Hours Worked

Electronic time sheets are completed and submitted online in WINGS Express. The payroll department requires all student employees to use online time entry.

It is recommended that student employees enter their hours each day, as the hours are worked.

For each pay period, the Pay Period End Date is the date by which web time entry of hours must be completed.

Pay periods begin on Saturday and end on Friday, according to the Pay Period Schedule (log in with CAMPUS username and password).

Self-Service Videos: Time Sheet/Leave Reporting

Pay Period Start and End, Pay Schedule

Students are paid bi-weekly.

The pay period schedule may be altered due to holidays, closures, or other circumstances, as needed.Updates are posted to the online pay period schedule. Check frequently.

Pay Period Schedule (log in with CAMPUS username and password)

Direct Deposit and Pay Stubs

Per University Policy 9180.1.1, students are required to turn in a completed Direct Deposit Form when they are initially hired. The Payroll Department will contact the student employee directly with any issues. Contact the Payroll Department directly by emailing payroll@wright.edu with any questions and / or concerns regarding your pay.

Pay remittance advice - pay stubs - are available online in WINGS Express > Employee Tab > Pay Information. Students can obtain help accessing this site from the CaTS Help Desk at 937-775-4827 or helpdesk@wright.edu